• To manage and coordinate presence at conferences and other events with responsibility of managing the budget and schedule for a specific list of events. 

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES:

• To manage and coordinate our client's presence at conferences, including: making bookings; placing internal orders for books and journals; managing and maintaining the conference stands and other related equipment; shipping items to conferences and receiving them back.
• To take responsibility for own list of events and the budget for these in close liaison with the Marketing Managers, Editors and Conference and Events Manager; holding regular scheduling and budget meetings to ensure schedule is both manageable and in line with budget.
• To coordinate and book necessary book/journal launches and wine receptions at conferences as required; liaising with both internal and external suppliers.
• To liaise with and manage the courier suppliers in the shipment and returns of our conference materials ensuring they provide an efficient and and competent service.
• To source appropriate suppliers for promotional items and equipments for use at conferences.
• Assist Conference and Events Manager with attendance at events when required.

• Other duties as required.

QUALIFICATIONS AND EDUCATION

• Graduate
• Reasonable competence with PC software
• Some experience of dealing with Conference events
• Numerate
• Some budget management

LANGUAGE, ANALYTICAL SKILLS AND PERSON SPECIFICATIONS

• Well organized; good attention to detail
• Able to work to tight deadlines in at times pressurized situations
• Able to build good relationships with suppliers
• Ability to manage a budget

If you think oyu have the desired skillset, please do not hesitate to contact Daniel layton directly.